Everything You Need To Know About Change Management in Scrum




Agile teams, that have scrum master certification training, embrace change and know that project requirements keep changing until it is finalized. Since so many changes take place in a project, there is a need to have a streamlined process that would keep everyone on the same page.

Learning about Agile Change Management Process

Let’s have a look at what typical development iteration would look like in agile change management process:

Start

At the start of the iteration, the team picks tasks that are high on priority and need immediate attention. It is important to discuss all the details with the team, so they know how to plan everything out.

Middle

The next step is to create software that would meet all the requirements.

End

The software is tested to see if it actually does what it was created for.

According to professional scrum master certification, sometimes the requirements have to be frozen to give stability to developers. One important question at this point is that why do requirements change? It is generally for the following reasons:

  • Sometimes some of the requirements are missed.
  • A detect is identified.
  • Some things have to be eliminated.
  • Changes in the marketplace.
  • Changes in legislation.

Learning about Requirements

Prioritizing Them

New requirements are decided by project stakeholders and are then made a part of the stack. The stakeholders are not only responsible for changing the requirements but also for taking important decisions and sharing crucial information at the right time. The person who has the final authority is the one with scrum master training and is known as the product owner. In some projects, business analysts may also fulfill this duty.

Estimating Them

It is the responsibility of developers to estimate the requirements and know which ones they are supposed to work on.

How Does Agile’s Iterative Nature Impacts on Change Management

When agile development process is applied to change management, following things happen:

  • It becomes iterative.
  • It needs more work upfront.
  • It needs to be done in a short amount of time and at a faster rate.
  • It creates plans that were designed to be modified.

In an agile environment, it is important for change practitioner to be adaptable and flexible, while simultaneously producing refined work.

Contributors to Success

When it comes to change management here are some factors that contribute to success:

  • Early engagement of change manager
  • Consistent communication
  • Senior leader engagement
  • Early wins

It is important for change management and agile team to be integrated because that way both the sides know what is happening. When leaders, as well as the team, are engaged and regularly communicate with each other, there are higher chances of success.

Obstacles Faced

Here are some of the challenges that are faced when change management is applied in an agile environment:

  • Not accepting change management or a lack of understanding of it.
  • Resistance to agile.
  • Resistance to the middle manager.
  • Lots of incremental change.
  • Fast pace.

How Change Management Looks Different in Agile Environment

Here are some of the management practices that look different in an agile environment:

  • Approach
  • Communications
  • Employee engagement
  • Integration of change management and project management
  • Manager engagement
  • Reinforcement
  • Resistance management
  • Resources
  • Sponsorship
  • Training

Implications for Change Management in an Agile World

There is no secret for people with scrum master certification in the fact that the need for change management tends to increase in an agile environment. It is important to know that both the things need to be implemented and not just adopted or installed. We know that in an agile environment things are broken down in small cycles known as sprints. Agile environments assume that circumstances change as projects develop, which is why detailed planning is never done.

  • Since there is no or very little planning, change templates are not extensively used.
  • There is next to no standardization and the process remains semi-formal.
  • There is more disruption than usual.
  • There is a correlation between resistance and disruption, which needs to be effectively managed.
  • Team leaders need to be more adaptable and flexible. They need to rely more on their judgment than on tools.
  • Impacts on sponsors and project managers need to be managed.

In the initiation phase, these are the deliverables that need attention:

  • Business Case for Action as this will help in defining change.
  • Communication planning to find out the main areas of resistance.
  • From-To Definition as this will bridge the gap between what is and what will be. 
  • Key Role Mapping as this will help to learn Sponsors are needed, and who they are.
  • Readiness planning as this will help in finding strategies and tactics that will help to manage resistance.

Tips For Change Management

Here is how you can manage change in an agile environment:

  • Make a change strategy based on the nature of the project. You can have frameworks, but make sure that they are simple as well as flexible.
  • Communicate with your stakeholders so that you can trust them and they can trust you. Two way communication is the key to success in any process.
  • Don’t invest a lot of time in content development because things are bound to change. You can have blueprints with you, but don’t finalize it until the very end.
  • Make sure that your resources, as well as your budget, are according to the pace of your project.
  • Any changes should be made part of the process.
  • Convey broad ideas to the team and avoid getting into too much detail.
  • Scrum is a great way to keep the stakeholders informed.

In conclusion, these are the things that you needed to know about change management in scrum.

About The Author
Shane
Manager Enrollment and Inside Sales at QuickStart

Shane Babar

Shane Babar is a sales guru with 8 years of experience in the tech industry. Having worked with IT Ops related products for such a long time, Shane has decided to contribute to QuickStart’s blog with topics specific to the commonly asked questions he comes across. When he is not working, he is busy in cooking and travelling. Bookmark our blog to see more helpful posts from Shane every week.