- Yahya Siddiqui
- December 18, 2020
How to Use Microsoft Word Like a Pro
Odds are, you either use Microsoft Word now or may need to utilize it later on. It's effectively the most well-known word processor for Windows, so learning some valuable Microsoft Word tips to exploit could truly assist with improving your efficiency and accelerate your work.
When it comes to word processing, MS Word is the best in the market. As a feature of the Microsoft Office productivity suite, more than a billion users depend on MS Word each day.
Even though countless purchasers use Microsoft Word, not every user knows how to best use the capacities of the tool. Word is packed with a huge number of features that can help make the production of files, reports, documents, and text files simpler. Also, when your everyday work gets simpler, you become more productive and profitable — which should be the main goal of any software. Whether or not you're new to Microsoft Word or have been utilizing it for quite a long time, we trust that probably a portion of the tips referenced beneath will be helpful for you.
Microsoft Office is one of the most mainstream office suites out there. It's utilized by organizations both big and small. There are versions for students and for home use. It's accessible for both PC and Mac and word around the web is that it'll in the end be made accessible for certain distributions of Linux. Despite the fact that the vast majority use it, a great many people don't utilize it to its maximum capacity.
Tips to Use MS Word Like a Pro
Do you want to boost your productivity and find it tiresome to traverse the document? Well here's the manner by which you can improve your ordinary pending task at hand and lift efficiency with these straightforward tips and tricks:
Now and then surprising accidents can happen, and give out small scale cardiovascular breakdowns, yet with Microsoft Word's Auto-Recover feature, you'll have the option to unwind, and regardless of whether you're trying to compose a significant file and your computer arbitrarily stop.
This feature spares at customary time frames picking, just select File then click Options, Save and finally Enable Auto-Recover and afterward determine the stretches you want to be spared at. This stunning feature limits dangers of getting deprived of all your diligent effort, which implies not starting from the very beginning again when you're on a composing mission.
Copy Text On Multiple Locations Feature
Now and then when you are exploring through your files, sparing certain pieces of text to a great extent, it very well may be chaotic to keep just copying and pasting again and again.
However, with the help of this, it's anything but difficult to consolidate text from an assortment of documents you're utilizing. This helpful feature is alluded to as "spike" and you need to press Ctrl "F3" for every snippet of data you need to copy, at that point whenever you have chosen all the content you require from each file, just paste it into another one.
Quick Text Feature
The quick text feature is genuinely valuable; ever attempt to copy a sole sentence yet every time you click it either chooses a single word, or an entire whole passage and all you require would one say one is a sentence?
With this, you can press the Ctrl key as you select a word to feature and it picks the whole sentence. On the off chance that you wish to choose a rectangular square of text, utilize Alt and drag, you can overlook a few words and even sentences if you want.
Turn Off Auto-Correct Feature
Auto-Correct can be a savior now and again, however on different occasions, it can disrupt everything. Disappointment can dominate in case you're composing a file the particular way you need. Without seeing, Auto-Correct may proceed to change the upper casing and spellings. Some of the time, when you notice, everything is already done.
To turn off autocorrect, go to Tools and then AutoCorrect Options, from there click on the Autocorrect tab and uncheck all the relevant alternatives you want.
Default Font Modification Feature
At the point when you're an eager Microsoft Word client and have a particular size and font that is your go-to decision, it tends to be tedious and a genuine torment continually altering the settings each and every time.
To change this, use Format-Font at that point change the font and size according to your inclination. When you do this, Word will request that you change to the Default font, from that point pick all files on their typical layout and afterward select OK.
Hide Ribbon Font Feature
At the point when you're attempting to focus on a specific errand, the Ribbon can be the cause of the genuine interruption. MSWord has made an approach to let loose some space and conceal the ribbon.
To hide the ribbon, right-click anywhere on the Ribbon and then Choose the Minimize Ribbon option.
It's straightforward, and everything aside from the tab headings disappears. In the event that you want to see a specific heading, click on it, and have a moment admittance to the tab's content.
Find and replace feature
The Find and Replace feature in Microsoft Word is a lifeline. You can rapidly and effectively roll out mass improvements without chasing and peck for each example of something you need to be changed. In any case, you can likewise do a Find and Replace for the hidden characters in your document.
Click on the Find and Replace button in Word, at that point click more in the dialogue box. Then click on Format to look for design in your document—the pull-down menu incorporates textual style, formats, styles, and line spacing. So you could, for instance, look and replace a green textual style with a purple textual style. Click Special to look for uncommon characters (white spaces, em dash, and so on)
delete a Page Feature in Microsoft Word
There are two different ways to delete a blank page in Microsoft Word. One route is to hit the back catch at the highest point of an unfilled clear page to eliminate it from the application. You can make another clear page at any second by pressing the Ctrl+Enter keys.
Another approach to delete a page when there is some content or pictures on it is to choose everything on that page. At that point, press the Del key on your console. It will delete the content of the page alongside the page itself.
Spot the cursor toward the start of the page, press and hold the Shift key, and afterward place the cursor toward the finish of the page to choose all the substance of the page you need to delete. Pressing Ctrl+A will choose everything on all pages which you don't need.
You can likewise delete the non-deletable end-section that exists toward the finish of the document before you convert it into a PDF file or hit the print button.
Customize Ribbon Feature
Another alternative relating to the Ribbon is the choice to customize the ribbon. You can customize your Ribbon that fits best to your requirements, despite the fact that this feature isn't accessible with the Microsoft Word Starter Edition you can generally update and enjoy.
Go to tab then Options, from there Select Customize Ribbon.
From here you may change the content of the current tab or you can click New Tab and make your own customized ribbon. You can likewise choose orders you need to utilize and gather them any way you like.
Copy, paste, and cut with key alternate routes Feature
Ask any word user about these shortcuts to cut, copy and paste — Ctrl + C, Ctrl + V, and Ctrl + X— and they will tell you that this is all they need to know for their simple regular tasks. Expert these three essential orders first and you'll end up cruising through the document creation process with relative ease.
Zoom in or out quickly to save your eyes Feature
A few people like to work in Word with their window zoomed in at 140%, while others like to kill the need to scroll left and right or all over by zooming out to 80% to see a file completely. To avail of this feature, use the Window > Zoom catch to choose the setting that turns out to be perfect for you — or search for the "100%" tab with a slider at the base right of the file to effectively zoom in or out.
Add calculator feature
Word has a default calculator that can assist you with tackling conditions directly in your document. To start with, add it to the Word menu by exploring to File > Options > Quick Access Toolbar and choosing All Commands starting from the drop menu. Find Calculate, and click Add to move it to the Quick Access Toolbar column. Then click OK to return to your document.
You will see that a little dim circle has been added to the highest point of your Word document. Presently you can type mathematical problems, and on the off chance that you highlight them, that symbol will change the tone. Press the symbol and Word will ascertain the appropriate response.
Auto-update date and time Feature
In business, you frequently need to make a dated record, for example, a month to month receipt, on a common timetable. You can spare yourself some time by adding a date work that consequently updates the date each time you make another receipt.
Spot the cursor where you need the date to show up and afterward explore to the Insert | Date and Time thing on the Ribbon. You'll have your selection of arrangements - simply make certain to check the Update Automatically button before you click OK.
Paste without formatting feature
On the off chance that you need to copy something from somewhere else however don't need the text style to change based on the thing you're presently utilizing in your Word document, duplicate it like normal, yet then press Ctrl+Shift+V. Doing this will guarantee that the content gets stuck however any formatting, for example, text style, size, and textual style won't be affected and the text will be kept as it is.
Tell Me What You Want to Do Feature
In the event that you are attempting to find a function on Microsoft Word however are attempting to explore the menus or can't recall the alternate way, click the “Tell Me What You Want to Do “easy route at the highest point of the toolbar ribbon.
From here, you can type in the activity you'd prefer to perform and you'll find logical solutions to exploit. For instance, composing 'make a table' will give you a few alternatives for making a table from inside your Word document.
This tool is something that numerous old fashioned Word clients may not know exists, yet it's unimaginably helpful.
Instructions to Do the Most Common, Essential Tasks in Microsoft Word
Obviously, everybody's requirements are somewhat unique, yet considering a great many people use Office in an office setting, we're willing to wager you'll have to do things like alter styles, look at two documents, set up a chapter by chapter list, and more. Let's approve and cover a portion of those regular assignments.
The most effective method to Apply and Edit Styles
A style in Word is a preset formatting for your document. This is what the document resembles, so it incorporates the font, paragraph style, font size, etc. Making or changing a style makes it conceivable to adjust the vibe of a document all immediately so you don't require to experience and feature singular areas and roll out explicit improvements. You can do things like set an all-inclusive heading style, or change what the default bulleted list resembles.
For instance, in case you're chipping away at a book, you may get a rundown of style rules from a distributor. Or then again in case you're dealing with week-by-week official notices, a style is a simple to approach to make an arrangement rule so everyone you make looks a similar way without fail. Besides, you get the adaptability to change styles whenever, so on the off chance that one division enjoys their reminders one way, yet your supervisor leans towards an alternate style, you don't need to change a lot of designing each time you open another document.
To apply a style, ensure you're on the Home tab, select a square of text in a document that you need to adjust, and afterward click the Style menu in the ribbon. For instance, if you need to make a heading in a square of text, you'd select the content you need as a heading, at that point click Styles > Heading 1. It's as simple as that.
Making your own particular styles is pretty simple as well. This is valuable when you're composing something reliably, similar to a pamphlet or a book, and need a particular arrangement of rules you can without much of a stretch apply to a document in general. For instance, you should change the font size of the default heading choice, or change how making rundown functions. Here are the means by which to do it:
- From the Home tab, click on Styles Pane.
- Click New Style or select the style you'd prefer to alter.
You'll get a pop-up window to alter various parameters here, including basis, formatting, and type. Click through the alternatives you need to change.
In case you're confounded about what each term implies, don't stress, it's pretty clear. Paragraph styles decide the appearance of the content on a paragraph level. At the point when you apply this style, it'll change the entire section. Character styles decide the expression on a character level, so you can make a single word stick out. Table styles modify the vibe of tables, similar to the header line or how the grid lines work. At long last, list styles adjust the appearance of a rundown, for example, bulleted records or a number plan.
Step by step instructions to add a Table of Contents to the Beginning of a Document
In case you're working with a major document, a table of contents adds a speedy route. Fortunately, making a chapter by chapter list in Word is simple and it'll refresh itself naturally as you add more to the document.
Word's programmed list of content generator takes each heading you add to a document, and afterward makes the chapter by chapter guide dependent on that. On the off chance that you plan on making a chapter by chapter guide, ensure you style every one of your segment titles with a heading.
- Click an empty para where you need to embed the TOC.
- Click the References tab.
- Click Table of Contents and afterward select the appearance you need to utilize.
That is it. Word consequently refreshes that TOC any time you add or change a header.
Print-Friendly, PDF and Email Feature
The most common query people search on Google is “What is the most ideal approach to add Excel information into a Word document?” In the same way as other things identified with Microsoft Office, there are a few distinct approaches to accomplish this. There are a few advantages from having the option to import an Excel worksheet into your Word document. Initially you eliminate the need to copy and paste the refreshed information as installing will permit you to the link to the first information source. Furthermore, it permits you to utilize all the standard Excel capacities, all inside a Word document.
Embed in a current worksheet
- Open the MS Word file you want to incorporate the Excel information inside
- Spot your cursor where you want the Excel file content to be embedded
- Now simply click the Insert tab, then select the Object button that is situated inside the Text gathering of symbols
- The Object dialog box will show up
- The Display as a symbol permits you to have the file embedded however shown as a straightforward Excel symbol inside the document instead of the genuine file content.
- Pick any extra alternatives to interface the file or show as a symbol at that point click OK
- The Excel information should now be shown inside the Word file
- The Excel worksheet that you’ve embedded can be edited by double-tapping on the information
- You can likewise resize the information to fit flawlessly inside your document
- Your Excel information is presently inserted inside the Word file
- Save your document (Ctrl + S)
There's no question as to why Microsoft has kept its place as a significant productivity tool every one of these years. It’s as clear as a sky. Also, presently you can take advantage of it with these tips to accomplish your work quicker (and with a ton less disappointment).
Regardless of your degree of capability with Microsoft Word, we could all use a trick to utilize the program more profitable and effective. Inquisitive about how the Office productivity suite can affect your everyday activities? Puzzling over whether it's an ideal opportunity to redesign your variant of Word?
We believe these MS Word tips and tricks encouraged you to spare some great time in the office. Should you have any inquiries, kindly don't hesitate to inquire. We have tried to make this blog as comprehensive and detailed as possible. Have tried different tips and tricks that have affected your utilization of the program and you want to use Microsoft Word like a pro? Then you can go for IT certifications like Microsoft certification offered by Quickstart. These certifications are industry-recognized and will help you achieve your career goals.
We hope this article will help you with your MS Word ventures. Good luck!